Features
Every Feature Solves a Problem
You Actually Have
We didn't build a generic HR platform and slap "events" on it. Every feature was designed from day one for the unique demands of event staffing operations — where schedules change hourly, staff are transient, and data integrity is revenue.
Core Platform
The Four Pillars
Four integrated systems that replace the patchwork of spreadsheets, group texts, and manual reconciliation that most agencies rely on today.
Zero-Download Check-Ins
The single biggest point of failure in event staffing is the check-in process. When field staff need to download an app, create an account, and remember a password, adoption plummets and check-ins fail. Popsicle eliminates every barrier: each staff assignment generates a unique, cryptographically secure URL token delivered via SMS. One tap to check in, one tap to check out. No app store, no login screen, no friction — just compliance.
SMS Automation
In event staffing, SMS is the only reliable communication channel. Staff don't check email during events, and push notifications require an installed app. Popsicle's SMS engine sends shift reminders, check-in links, checkout reminders, and post-event messages — all automated and all auditable. Smart bunching combines multiple shift details into a single message, reducing costs and avoiding notification fatigue.
Real-Time Monitoring
On event day, you need to know who's on-site, who's running late, and who hasn't shown up — in real time, not after the fact. Popsicle's live event dashboard gives you instant visibility into every assignment status. Filter by schedule, role, or check-in status. See headcount tallies at a glance.
Clean Data Exports
The endgame of every event is an approved operational record. Popsicle carries attendance into reviewable timesheets, keeps rate and adjustment evidence attached, and exports tenant-scoped CSV data for downstream accounting and payroll workflows.
Operational Infrastructure
Built for How Agencies Actually Work
Programs, events, schedules, shifts, and assignments — the hierarchical data model that mirrors how staffing agencies actually structure their operations.
Program Workbooks
Plan the client brief, events, labour, cost scenarios and delivery baseline in a connected workbook. Standalone programs retain their own event, shift and coverage workbook, while accepted rates remain traceable snapshots.
Schedule & Shift Builder
Break events into Schedules (day-based) and Shifts (time-based) with role requirements, headcount targets, and time windows. Define exactly who needs to be where, when, and doing what.
Staffing Demand
See every unfilled future shift, compare candidates against availability, skills, credentials, overlap, rest and travel controls, then contact selected eligible people through the governed SMS outbox.
Tenant-Scoped Access
Authenticated workflows combine tenant context, role permissions and record-level ownership checks. Staff get owned self-service views while managers work from tenant-scoped operating registers.
Attendance Evidence
Location samples, configured geofence radius, accuracy and the resulting decision are retained as evidence. Managers can review exceptions instead of treating a GPS reading as infallible.
Audit Trail
Every action is logged — who checked in, when, from where, which SMS was sent, to whom, and whether it was delivered. Full traceability from contract to check-out to invoice.
Opportunities & Talent
Attach the client Talent Request, model labour and cost scenarios, and compare role demand with qualified named people before the bid becomes a delivery commitment.
Talent Profiles
Private headshots, contact details, availability, skills, credentials, assignment history and readiness signals live on one linked Staff profile.
Data Exchange
A first-order import/export home connects Program Workbook preview-and-commit, People Workbook exports, filtered timesheet CSV and governed reporting artifacts.
See It in Action
Start your 14-day free trial and experience how these features work together to eliminate operational chaos.
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